PDF version >>> Supplement 4: budget notes
* This is a supplementary report to the Ubuntu Academy Pilot Report *
The Pilot: Funds Accumulated and Spend
Total funds accumulated: ZAR 2,207.300,-
ZAR 2,123.300 Ubuntu Talent Organisation (including STUB funding and profits)
ZAR 30.000 crowdfunding campaign Tokoloshe
ZAR 45.000 donations from private companies and individuals
ZAR 9.000 Renting out venue space
The funds were accumulated and spend before and during the pilot programme that took place from March 2013 until May 2015. It includes part of the initial research phase before the launch of the programme, as well as a period after the pilot programme during which the report and documentary were finalised and partnerships strengthened.
The accumulated funds covered the entire pilot programme and includes costs such as rent, transport, salaries, website, media production, materials, and productions of events and shows. See the UA Pilot Report for further insights on the organisation’s activities and achieved results.
Moving forward: A revised budget
Until UA has the financial means to move into its 2.0 form, the organisation focuses on delivering small projects that apply the same principles as outlined in the Pilot Report so that it can continue to grow organically and still achieve impact.
Below are the estimated costs. Actual costs depend on the scope of the project. Expenditures can be reduced when costs are covered through partnership deals and in-kind donations.
|Operational expenses expected per project||ZAR|
|Venue hire||1,000 per day|
|Transport students||820 per day|
|Catering||300 per day|
|Coaches and core team||2,000 per day|
|Production utilities (internet, website, phone, etc.)||200 per day|
|Media production||15.000 per project|
|Materials||greatly depends on project|
|Total per project day (excl. media production and materials)||4,320|
|Expense||ZAR||ZAR per year|
|Kick off budget / once off (equipment, materials, salaries & utilities planning phase)||252,000|
|Overhead core team||60,000 per month||720,000|
|Building (rent, utilities, basic groceries, etc.)||15,750 per month||189,000|
|Transport students||13,000 per month||156,000|
|Catering||4,000 per month||48,000|
|Freelance coaches, volunteer stipends||6,000 per month||72,000|
|PROJECTS AND EVENTS*|
|Materials (education / production)||8,000 per project/event||24,000|
|Media production and design||14,000 per project/event|
|Catering||1,000 per project/event||3,000|
|Extra transport students and staff||1,000 per project/event||3,000|
|Venue hire events||2,000 per project/event||6,000|
|Total Projects / Events||78,000|
* These are estimated costs based on expenses made during the pilot (21 students) and subject to change as each project requires a different budget depending on scope and form.